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Key Ways how Robotic Process Automation is Improving New Employee Onboarding

HR Tech Outlook | Friday, July 02, 2021

RPA aids in enhancing the overall compliance of the onboarding process when it comes to welcoming new workers

FREMONT, CA: The use of robotic process automation (RPA) in the recruiting process benefits both human resource departments and new workers. RPA may appear to be a term associated with the use of robots on an assembly line. That isn't the case. Mechanical robots should not be confused with robotic processes. Administrative operations that are tedious, redundant, and done regularly are known as robotic processes.

Rather than having professional humans perform these processes in a time-consuming and inefficient manner, RPA enables software and systems to serve them more efficiently and effectively. However, to handle these routine tasks, while extending RPA methodologies to new employee onboarding. RPA aids in enhancing the overall compliance of the onboarding process when it comes to welcoming new workers.

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Let’s See how RPA can help with new employee onboarding in the following ways:

  • Automatic Onboarding Workflow

When a new employee is appointed to do the job, the RPA system generates and sends out an offer letter automatically. The format of the offer letter has been pre-approved. The organization should create guidelines for the RPA system to follow when making decisions regarding the new employee's profile. This onboarding process gives new hires access to company data systems they'll need to do their jobs.

  • Paperwork Reduction

RPA systems aid in the reduction of recruiting paperwork. Human resource agencies also rely on paper for up to half of their recruiting processes due to obsolete legacy systems. It's a tremendous waste of resources. The ability to electronically sign documents and transmit them digitally aids in the creation of a paperless office. An RPA system is a critical component of this initiative to eliminate redundant, manually processed data.

  • Compliance

Regulatory enforcement and business policy are both critical and subject to change. The RPA system connects to knowledge about a company's regulations. If regulations change, the procedures and documents used to implement them may also vary. The preferred configuration is if they've connected to the RPA framework for automatic updates.

  • Onboarding Documents Management

When using a manual system that depends on documentation, it's easy to overlook or lose a vital document. Since all relevant documents have controls to ensure they are processed correctly, the RPA system eliminates the risk of error (read, signed, stored for future use, etc.). There is also an audit trail that displays the date or timestamp of the document's processing.

  • Well-Equipped Employees from Day One

A well-functioning RPA system aims to ensure that every new employee is well-equipped from the first day. It's worth noting that there's a counterintuitive reaction to automatic onboarding procedures for new employees. In contrast to asking for support from another busy employee to get going, new workers feel encouraged by RPA system technology.

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