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Ways Video Conferencing Turns a Boon for Employees

HR Tech Outlook | Thursday, June 17, 2021

Removing the need for workers to travel or be physically present will double or even quadruple their availability, making it much easier for a small group of people to easily get together and chat.

Fremont, CA: Organizations are constantly using video conferencing as they strive for digital transformation, flex jobs, and agility. Telepresence is one of the fastest-growing connectivity mediums in this market, with a compound annual growth rate of 19.1 percent.

Although the quality of video conferencing tools, configuration within the company, and how the organization operates can all have a huge impact on the outcomes and benefits, video conferencing typically offers a direct and measurable benefit to employees.

Flexibility in Scheduling

Traditional meetings necessitate individuals planning ahead of time to accommodate travel, showing up in-person to a single room, and spending a considerable amount of time in that space. Switching to video conferencing helps one digitize any or all meetings or any members, greatly simplifying scheduling. A company's busiest workers, for instance, will easily arrange meetings to fit into short time periods when they are not in the workplace, not in the house, or even in another office.

Removing the need for workers to travel or be physically present will double or even quadruple their availability, making it much easier for a small group of people to easily get together and chat.

Depending on the organization, this can increase meeting attendance, enhance meeting satisfaction, or increase the number of fast meetings in which teams or several teams spend time debating ideas, concepts, or problems before moving forward with issues.

What is the most significant advantage for employees? The ease of use. They are not required to coordinate available time with others based on a 2-hour window to include travel, but can also call in from anywhere, even if it is only for 20-30 minutes, instead of a full formal meeting.

Cutting Cost on Travelling

Most businesses spend a lot of money on business travel, so much so that the global business travel market is worth $1.6 trillion. In reality, business travelers account for about 12 percent of all flights. This trend is only going to get worse as companies outsource to cheaper countries or countries with better access to needed talent. Multi-state and foreign organizations place a high demand on team members who must fly to stay in touch. Many are required to abandon family and friends for one or more days each month, are not usually reimbursed for any of this time (working only during business hours), and are typically required to stay in hotels or company apartments.

Also, short distances, such as commuting to an out-of-office state, would save workers a considerable amount of time. If one can't replace every face-to-face meeting with a video call, they can replace the majority of them, freeing up precious work hours that workers would otherwise spend with family and friends. This increases work-life balance and, as a result, job and life satisfaction, which leads to happier workers.

It's also worth noting that companies save money on travel reimbursement, travel expenses, overtime, housing, and any C02 offset costs.

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