To ensure project success, it is important to have an independent and skilled project manager during an HRMS implementation. Usually, HRMS vendor will assign a consultant with project management skill sets and a regulated project template. The project risks will be higher if the goals don’t align with the company’. Companies have their processes for the functioning of large projects that may extend beyond the scope of one department or team. HRMS projects have chances to affect teams and employees outside of HR. An internal project manager can plan and track various activities like preparation and presentation of a business case, vendor identification and selection to perform, contract negotiations, and document requirements.
A vendor might remain only for a few weeks after go-live, the activities may continue for several weeks or months after implementation. Project managers can provide continuity to the project in case if the project is broken down into multiple phases because in bigger projects the HRMS implementation is broken into various phases. A project manager can sustain the whole project throughout different phases instead of one individual project, which is the case of many vendor implementation consultants. To ensure the tasks are scheduled on time, the pre and post implementation tasks require equal prominence like project management. A vendor can be held accountable for the schedule if its own project manager is assigned to the HRMS. To ensure the completion of the project within time, it is essential for someone representing the company to work proactively with the vendor.
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An internal project manager must work closely with the stakeholders to build a strong relationship while working with large projects. HRMS implementation requires solid support from stakeholders. The internal project manager will have to create a strategy to keep all the stakeholders engaged. Right stakeholders must be engaged during different phases of the project, and the project manager must keep the right stakeholder engaged in dealing with obstacles when an issue arises. Implementing software is a big move for any, and it must be done by being prepared and aware of the risks involved. To avoid risks and complete tasks on schedule, it is ideal to have an internal project manager.