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3 Benefits of Automated Document Management

By HR Tech Outlook | Thursday, December 26, 2019

Automated document management enables the HR team to capture, track, and store every byte of data, from first interaction with the company to the exit interview if a job applicant. Let's look at few ways HRIs saves time and Improves efficiency

Fremont, CA: A company's success largely depends upon the operation of the HR team. The HR team has to maintain a whole lot of documents in every function it performs, starting from recruiting, pre-employment screening, interviewing, hiring, employee relations, professional development, and payroll. Each of these tasks needs a lot of documentation.

Thankfully, technology has the solution for this tedious documentation work. Automated document management enables the HR team to capture, track, and store every byte of data, from the first interaction with the company to the exit interview if a job applicant. A Human Resources Information System (HRIS) makes it easy to drive workflows, automate critical tasks, and keep employee documentation organized.

HRIS can perform an array of tasks like applicant tracking, benefits management, employee database and directory, attendance and paid-time-off (PTO) tracking, analytics, and reporting, etc. Different vendors have different features to offer. Based on organizational size and growth one should find the right HRIS. Let's look at a few ways HRIs save time and Improves efficiency.

Central Database

Siloed data is a big problem at companies that stockpile paper in files or use many different software solutions to keep a record of specific forms and spreadsheets. Compiling all this information together in a single storage area allows HR personnel to access crucial information more quickly and easily.

Streamlines time-tracking

Every HR team must keep track of PTO, and companies that don't track time correctly can lose money. HRIS equipped with an automatic timekeeping feature can considerably decrease errors introduced by manual processing. In one study, attendance and time software cut errors by 32 percent and reduced payroll mistakes by 57 percent.

Empowers employees with self-service functions

As customers, every individual likes to have self-service options so they can get information whenever they need it. The same is true for employees too, who often choose the option to look up their PTO and payback information online and update addresses, subject information, etc., without calling HR. Self-service enabled HRIS can provide employees with answers 24-7 and cut down the time HR personnel spends on managerial work.

See Also :- Top Workplace Management Solution Companies

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